Personal Assistance Service
- You pay only the listed price without any hidden costs.
- We keep your money until you are happy with the delivered work.
- The service will be done or your money will be returned.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE AS PERSONAL ASSISTANT TO CMD
1. To be the one point of contact with people from both within and outside the organization
2. Planning and schedule meetings
a) Check availability and confirm meetings
b) Update daily calendar accordingly
c) Re confirm a day prior of the meeting
d) Inform guests for any changes in timings
3. Welcome guests by greeting them, in person or on the*****
a) To inform the reception about expected guests on daily basis
b) Welcome guest to office and make them comfortable.
c) Escort the guest on arrival and departure
d) Answering or directing inquiries if any
4. Making travel and guest arrangements
a) Proper planning of the itinerary
b) Understanding travel preferences
c) Making hotel reservations for guests also
d) Arranging charter/chopper whenever needed
5. To liaise with office staff, vendors and other clients.
a) Communicate directly and on behalf of the director, head of departments and stakeholders about the directors' initiatives
b) To keep a regular follow up in order to get the task completed within time frames
c) Maintaining a good rapport within office and with HOD’s
6. Maintenance of cars
a) Scheduling periodic servicing of cars
b) To coordinate with various service advisors to carry out additional work if any
c) Keep a check on the insurance renewal/warranty etc.
7. Managing, hiring and training support staff
a) Coordinate with the office assistants in performance of their tasks assigned
b) Reviewing that basic compliances expected of office assistants & staff are adhered to
8. Researching and presenting information.
a) Comparing prices of products through various sources and then buy
9. Coordinate with segments of the company like mall/school/hotel for any queries.